City of Canton Council Meeting
April 1, 2013
Mayor Smiley called the City Council Meeting to order at 6:00 p.m. on April 1, 2013. All members answered roll call. Marty Grill, City Clerk, John Rowden, Maintenance Supervisor, Mark Barnett, Police Chief and Tim Karstetter, City Attorney were present. Rosemary Saunders of Ranson Financial, and Cathy Morgan were present from the public sector.
Tony Wedel made a motion to approve the agenda as presented. Jean Anderson seconded the motion. Motion approved 5-0.
Tony Wedel made a motion to approve the Consent Agenda (which includes the prior meeting minutes, payment of expenditure approval report dated 3/5/2013 to 4/1/2013, payroll and financial statements). Gabe Griffith seconded the motion. Motion approved 5-0.
No public comment took place.
Tony Wedel presented a proposed new scope with a listing of $500,000 price tag with the proposed streets listed in order of priority stating the funding to be considered from government obligation bonds. The KDOT loan would apply to a backup plan in the absence of such GO Bonds.
Rosemary Saunders again reiterated to the Council that the KDOT loan would carry a 3.2% fixed rate over 20 years. The loan could be prepaid down anytime with no penalty involved. Bids would have to go out and an engineer would be required. On the GO Bonds, they could be amortized over 15 or 20 years with a total cost of $520,000. Principal payments would be once a year with interest payments twice a year. The interest rate would be 2.577% on the life of the bonds with no call feature until year 8 or 9. They could be paid down without any penalty as well. Payments would run from $33,000-$37,000 per year. Rosemary indicated that there would need to be an authorizing ordinance and resolution. Local banks could bid on the project and the money would be available in 60 days. Tony asked how many call features would be on the 20 year option? Rosemary stated the first call would be at 10 years. Rosemary also stated that the City could do a select invitation to bid three or four companies if they so chose. Once closing took place on the bonds, entire amount would go into the City’s account. She also said once the bids go out if the interest rate changes and is not popular then the KDOT loan would still be available. Tony mentioned he liked the flexibility of the bonds. Rosemary mentioned that the money while available in 60 days would give the Council ample time to meet with the engineer.
Tony Wedel made a motion to approve the proposal of the scope to go with the GO Bonds and keep the KDOT loan secondary. Gabe Griffith seconded the motion. Motion approved 5-0. Rosemary then asked who would prepare the bonds for the council? Tim stated that Gilmore Bell out of Wichita has done a considerable amount of them in the past as a recommendation. A special meeting at 7 p.m. was mentioned on April 8th to authorize a resolution and ordinance to issue the GO bonds.
The LaMonte Davis land issue was mentioned again. Tim talked with LaMonte’s attorney. His attorney stated that the City can contact him directly. A letter to LaMonte to proceed with the condemnation of the land was discussed to acquire the land for the City’s lagoons’ interests. Davis continues to state he wants the power poles moved, which is an issue for Westar to address.
The Bobcat/Excavator lease was brought up by Mayor Smiley. The lease is up at the end of the month. Options are to buy it. The City can also return it. It would take $34, 326 to buy it. Another would could be leased for $5,100.00. $38,395.00 would buy a new one. There is another new one with more horsepower that could be bought for $45,000-$46,000. The current one has 125-130 existing hours on it.
Jean Anderson made a motion to buy a Bobcat for a new price. Mayor Smiley called for a second, but no one made one. Motion dies for lack of a second one.
Tony Wedel then stated he thinks we should buy the existing Bobcat we have. Tony Wedel then made a motion to buy the existing Bobcat for $34,326. Gabe Griffith seconded the motion. Motion is defeated as Tony votes aye, and Gabe votes aye. Charles votes no and Jean also votes no. Tracy abstains from voting. Mayor Smiley states there is a need to pursue more options.
Mayor Smiley reported that the police car had to be detail cleaned as a cleaning bill was turned in after the former police chief retired. Car had dog urine and droppings in it that were never cleaned up. There also were seals removed from the car that defaced it. However, nothing can be proven.
Roy Nichols did not show up for his place on the agenda to discuss his water bill. Tim Karstetter executed a letter that Chief Barnett served him in person that bans Roy permanently from City Hall. He may use the 24 hours locked drop box or mail his bill or have someone else pay it for him. But, he can no longer enter city offices to pay his bill due to recent and past behavior that is deplorable and inexcusable. Tony Wedel stated that the safety of our employees comes first.
Code for procedures at City Meetings was discussed next. Tim will brief new council members at the May meeting on executive session and other meeting procedures. This may cut 10 to 15% of the meeting time to by going through these procedures. Mayor Smiley checked with the League on the code book and there were no recent updates or changes in procedures codes for the city meetings.
Mark Barnett reported that he was interested in obtaining an access card for internet. Tony said he should use it once and see how it works for him and that maybe we should get a nicer router in the city office so that the police car can get a signal up to 2 blocks out.
The city clerk presented Mark with the oath of office as police chief.
The special meeting was mentioned by Mayor Smiley as April 8th at 7 pm and the May regular meeting will be May 6th at 7 pm to accommodate Mayor Smiley’s schedule.
As there was no further business to discuss, the meeting was adjourned at 7:30 p.m.
Paul Martin Grill, II, Clerk Bradley M. Smiley, Mayor